Summary: Gmail is the most commonly used email application worldwide, for all personal and professional mailing. Don’t you sometimes wish to store all your data without taking up much of your storage space? It can easily be done if you export Gmail emails to PST. Therefore, we provide you with reliable options to download Gmail to PST. You can either go for Google Takeout Service or try our professional Gmail Backup Tool for an instant solution.
What is Gmail and PST?
Gmail by Google is the free email software million users use daily to manage their data and tasks effectively. However, the situation is to have the internet accessed, which might be an issue when data is urgently required. Also, Gmail only provides 15GB of storage space.
On the other hand, a Personal Storage Table or PST, an MS Outlook file type stores data on a local system. It’s safe and keeps records of all data files, meeting requests, appointments, notes, and much more even when offline. Moreover, it has 50GB of storage space. Hence, it is better to export Gmail Emails to PST allowing users to find emails on the web and desktop.
Why Backup Gmail to PST?
There are multiple reasons you must export Gmail to PST. Below mentioned you may find some of them:
Converting Gmail emails to PST prevents threats and any data loss that may occur.
Converting into a UNICODE PST(.pst) file, a backup repository of Gmail account data can be maintained
You want to access emails in your Outlook account or on your desktop.
After you convert Gmail to PST, it is stored as a backup file in your local system. This helps you to restore accidentally deleted data.
Reliable Methods to Export Gmail Emails to PST
There are different ways to import Gmail to Outlook that can help with conversion. You can use the manual method or choose a professional tool whichever is most suitable for you. Both methods can provide solutions to protect emails and keep track of your data without losing actual content. It can secure your attachments for easy and quick access.
Thus, exporting Gmail emails to PST is the right decision. Now, you can follow the methods provided for the best way to save your emails locally in PST format.
Method 1: Manual Methods to Export Gmail to PST
Here, are two ways to do the conversion. Firstly, you can use Google Takeout to switch emails to PST. Secondly, you have to use MS Outlook for the conversion. Furthermore, there is a step-by-step guide for accomplishing tasks to import Gmail to PST.
Way 1: Is Google Takeout Genuinely a Solution to Convert Gmails to PST?
Indeed, many users think that using Google Takeout is a manual approach, but this isn’t the right solution. To emphasize, it’s a utility that Gmail offers for backup. This method involves a two-step procedure i.e. downloading Gmail emails in different file formats. Afterward, convert it into PST(.pst) format.
1. Download Gmail Emails
Follow the steps given below to convert emails using Google Takeout:
Open Web Browser and go to Takeout. google.com
Select the Gmail Mail option under Create a New Export Section to include.
Specify the desired destination for the link download.
Next, set the Frequency and Select the File Type and Size for your emails.
Lastly, hit the Create Export button.
You will receive the download link at a specified location on your system.
2. Export Takeout Gmail Emails in MBOX Format
Once you have received the link, download the ZIP file and convert it to PST. Follow the given steps to export Gmail emails to PST:
Login to your Gmail account and open mail from Google Takeout.
Next, click Download Archive to import all data items into your system in a ZIP Folder.
Extract all your files from the downloaded ZIP Folder. These files are in the MBOX format.
Now, convert these MBOX files into PST format. However, using the manual procedure would be too long and time-consuming. Hence, we suggest you use the MBOX Converter.
Way 2: Using MS Outlook Import/Export Feature
In this method, you must have MS Outlook on your system to import Gmail to Outlook. Thus, install Outlook, and after installation, follow the steps given below:
Open the installed MS Outlook application and log in to your account.
Select the Add Account option and enter your Gmail credentials.
Next, sync your Gmail with Outlook and finish setting it up.
In Outlook, go to the File > click on Import/Export in the Open & Export tab**.**
Select the option Export to File. Press Next.
After, choose the file format as PST and click Next.
Specify the desired location where you want to store your converted file.
Click Finish to complete the process.
By following the steps, you have successfully exported Gmail Emails to PST. However, importing Gmail to Outlook consumes a lot of time, is a complex process, and may affect data. Furthermore, to import Gmail to Outlook, steps need to be repeated.
Also, if you are a naive user, you can face numerous difficulties while performing all steps. Consequently, there is no direct approach to exporting Gmail emails to PST. Therefore, professionals suggest using automated tools developed to perform the migration.
Method 2: Easily Export Gmail Emails to PST Automatically
Since there is no proper manual method, using a professional tool is one of the best solutions for exporting Gmail emails. We suggest you use the Gmail Backup Tool to backup your Gmail data into PST format without any data loss. It is a suitable solution for converting into PST format and can also save Gmail emails into PDF, OST, EML, EMLX, and many other file formats.
This tool offers date range filter options, excluding migrated emails, deleting duplicates, and more. It also allows you to export multiple files simultaneously, in one place. Furthermore, data can be retrieved easily in Outlook, without any alterations.
Steps to Export Gmail Emails to PST
Download and install the Gmail Backup Tool on your system.
Launch the tool and Sign In with your Gmail account credentials.
Select all the Gmail mailbox folders or files that you want to export.
Choose the PST file format from the saving menu.
Check the given features of the tools, if required, such as Remove Duplicate Emails, Date Filter, etc.
Specify the desired location for your new PST file to save.
Finally, hit the Convert button.
The converted file is downloaded and saved on your computer as PST in your specified folder. Isn’t it a straightforward process?
Conclusion
To sum up, if you need a flexible solution, a professional tool is your way out. So go through the given steps to easily manage emails on your system. It is safe, will prevent malicious threats and data loss, and supports all versions of Windows. Whether you are a business owner or an individual, if you need to export Gmail emails to PST, this blog is for you.