How to Take Backup Gmail Emails to a Hard Drive?

How to Take Backup Gmail Emails to a Hard Drive?

Summary: In this article, we will discuss the best ways to take a backup of Gmail emails to a hard drive. There are various methods by which you can take a backup of your Gmail accounts to a hard drive/ computer. All methods are safe and there is no chance of losing your data which will be discussed in this article.

Gmail is one of the most popular applications which saves your contacts and important information through emails

But because of some reasons if you delete your Gmail emails. You can take a backup of emails from your Gmail account. Here we will provide various solutions to save Gmail Emails to the external Hard Drive by using Gmail Converter.

Why is it Necessary to Backup Gmail Emails to a Hard Drive?

Because of many problems, users want to move their Gmail data to their Hard drives. Another reason to take backup Gmail Emails into a Hard Drive is that if you want to take a backup of emails from your Gmail account on the web or want to access them in offline mode so it is necessary to save Gmail Emails into a Hard Drive. There is a possibility of data loss if your services cannot run as normal. So, I would recommend users save their backup in the secondary storage space.

To avoid all these problems, I would like to recommend users create a copy of their email files on an external hard drive.

Best Methods to Backup Gmail Emails into a Hard Drive

Many types of methods are available to take backup of your Gmail emails to the external hard drive by which you can take backup of Gmail emails to the computer. There are 3 manual methods to save Gmail emails into the external hard drive. These methods are a bit difficult to take your Gmail account backup to your personal computer.

Method 1: Apply to Save Gmail Emails in PDF Format

Gmail has a built-in option to save Gmail emails in PDF format by using the Print feature.

  1. In the first step, you have to open a Gmail account and sign in with your credentials such as your Gmail email id and password.

  2. Select the emails which you want to save from the Gmail emails folder to the external hard drive.

  3. Then tap to print all icons that are located on the top level of the browser.

  4. Clicking the Print All icon the pop window will be shown on your screen.

  5. Then you have to set all the settings according to our requirements.

  6. Completing that process your Gmail emails will be saved in PDF format.

  7. In the end step, you have to copy all the emails from your PC and paste all emails into the hard drive.

Method 2: Use to Save Gmail Emails to a Hard Drive with Outlook

  1. To begin you have to log in to your Outlook by entering your credentials such as your username and password.

  2. After that go to the setting gear icon and access the all Outlook setting option from the dropdown menu.

  3. Tap on the Gmail icon and select the sync email feature.

  4. Then selecting the sync email feature from the opening wizard enter the name in which you want to save the emails.

  5. Click the connect your Google account option then you have to make a new folder where you imported all your emails.

  6. Tap the ok button, then choose the account where you want to migrate all the emails in Outlook.

  7. In the further process enter your Gmail account details to log in to your Gmail account then click the next button.

  8. The setting window can be closed after the allow button is clicked if it asks for authentication.

  9. After completing all the backup processes your Gmail account emails will be transferred into MS Outlook after that you can transfer all emails into PST file formats

Method 03: Take a Backup of Gmail Emails to a Hard Drive by Using Google Takeout

  1. Log in to your Gmail account by entering your credentials (User id and password).

  2. Tap on the manage your data button and choose a personalized option.

  3. Enter the download button and it will be visible on the menu.

  4. After that, you have to click on the deselect option.

  5. Select mail while scrolling down, then select the all mail data option.

  6. After all that process a pop window will be displayed on your screen.

  7. You have to mention your display name.

  8. Tap on the Connect your Google Account option.

  9. Fill in the details of your Gmail account then tap on the next button,

  10. Click the Allow button if it asks for authentication.

After saving all your Gmail emails into MS Outlook you can save them in the form of PST file format from your Gmail account to MS Outlook.

But there are so many limitations to using manual methods. This method is not recommended by professionals because of these reasons:

Limitations of Using Manual Method

  • This method is not suggested by professionals because there are so many chances to lose your data during the time of backup.

  • For using this method, you have to have technical knowledge. Without having technical knowledge you cannot take a backup of Gmail emails to a hard drive.

  • It takes too much time to back up Gmail emails into a hard drive/personal computer.

  • This method does not allow users to take backups of multiple emails of your Gmail emails to the external hard drive.

To remove all these problems I would like to suggest an automated method. This method is recommended by professionals also. By using this method, you can save Gmail emails into a hard drive

To save backup Gmail emails into a hard drive, I advise you to use the best tool which is Gmail Converter Tool.

This software is extremely amazing and is recommended by professionals also.

With the help of this tool, you can take backups of your Gmail accounts into various file formats like PST, PDF, MSG, MBOX, EML, CSV, DOCX, RTF, XPS, JPEG, and so on.

You can save backups of your Gmail emails to the computer and external hard drive.

Why Did You Choose This Software? Here Are The Some Benefits of Using This Tool:

  • This software allows users to migrate their Gmail backup mail to different types of email clients, such as Yandex, Zoho Mail, IMAP, Office 365, Hotmail, Hostagator, iCloud, and so on.

  • It has a unique feature that helps you to download Google contacts, calendars, drives, and photos into an external hard drive.

  • It gives the option to split the resultant PST size once the resultant data is large.

  • This tool permits users to save Gmail emails to a hard drive, personal computer, and local drive.

  • Another feature of this tool is that it includes an option to free up space in the Gmail server.

You can also try a free demo version of this software where you can backup up to 50 emails of your Gmail accounts for free.

Conclusion

In the above article, we explained both methods. It depends on you which method you take to back up your Gmail emails to the external hard drive.

If you have strong knowledge in the technical field, you can save a backup of your Gmail account emails to the hard drive, but if you are an expert, you may lose your data by using this method.

You can also use an automated method which is recommended by professionals also. You can create backup Gmail emails to a hard drive/ PC in the easiest way by using a third-party method.