Summary: If you are searching for the best and most suitable solution to download Gmail emails as PDFs, then you are at the correct place where we will discuss the top 2 methods, which are manual methods and an automated method to convert Gmail into PDF format. Also, we will inform you about the automated Gmail Converter tool to make your task easier. Before going through the methods, let us know the advantages of exporting Gmail emails to PDF format.
Benefits of Export Gmail Email to PDF Format
They don't need to use any software or hardware platforms to access any gadget with ease.
You can guarantee that everything stays safe and secure and grant security access on any device by exporting emails to PDF.
PDF files are also capable of preserving the original content of the file.
Sharing these PDF files across platforms and devices is simple.
On practically any device, PDFs are dynamic and simple to access and see.
Additionally, PDFs print well, so you can print off the files, messages, etc. with ease.
Furthermore, while these corporate documents and email attachments are helpful for internal communication, they shouldn't be used with legal or business documents.
Best 2 Methods to Download Gmail Emails as PDF Format
There are two best methods on how to save Gmail emails in PDF format. The first one is the manual method and the second is the professional method. Let us understand the solution.
Method 1: How to Save Gmail Emails as PDFs Manually
In the first step, sign in to your Gmail account with your credentials, like ID or password.
Next, choose any email that you wish to export.
Navigate to the three- dots and pick the print option.
After that, opt for the Save as PDF option from the drop-down list.
Then, tap on the Save button and pick the location where you wish to store your PDF file.
In the end, all your emails will be saved in PDF format.
This manual method is best and free to download Gmail emails in PDF format, but it has some limitations that we explained in the below section.
Drawbacks of the Manual Method
Downloading many emails, one at a time takes a lot of time.
You can't entirely preserve all the info when converting emails to PDFs.
Different PDF converters may convert PDFs in different ways, resulting in version compatibility. 6ir
While you can search PDF files using text-based tools, it may not be as efficient as searching within the original Gmail interface.
Gmail emails with interactive forms and scripts might not show up properly in PDF format.
Sometimes the resulting PDF file could be extremely large. This presents a problem when handling a large number of emails.
To overcome all these issues, you can use the automated method.
Method 2: How to Download Gmail Emails as PDF Automatically
The automated Gmail Converter tool is the most relatable and effective solution to backup Gmail emails to PDF along with various file formats such as PST, MSG, MBOX, EML, and many more, including their email attachments. The users can effortlessly migrate their Gmail mailboxes to many different email clients, for example, Yahoo Mail, IMAP, Hotmail, iCloud, Office 365, and many more, in single or multiple modes. Moreover, it has the ability to save Gmail emails to an External Hard Drive, Local Drive, PC, Computer, etc. Furthermore, users can use this utility with all Windows OS versions, such as Windows 11, 10, 8.1, 8, 7, Vista, XP, etc.
Procedure to Download Gmail Emails as PDF
Primarily, establish the Gmail Converter Tool on your system.
Then, select Gmail ( Mails, Contacts, Calendars, Drive, and Photos).
After choosing, type your Gmail email address and application password, or you can make an application password to Log in.
After that, the tool displays the Gmail folder's information, such as No, Name, and Count. Press Next.
Next, pick the saving PST file format, or you can select any email clients from the drop-down menu.
Then, you can add the tool functions and hit Next.
Decide the path for the output file and press the Download button.
At the last, all your Gmail data files will be stored in the Outlook PST file format.
Conclusion
We covered two ways to download Gmail emails as PDF files in this article. The manual approach doesn't require technological knowledge and is straightforward and accessible. On the other hand, the expert approach exports many files simultaneously and makes use of an advanced tool. Users are free to select any of them based on their preferences, and then use and access them appropriately.